The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) requires most employers to offer continued coverage for plan participants who no longer qualify as active participants on the group health plan.

This federal law has gone through many changes and has numerous requirements. 3PAdministrators can relieve the burden of COBRA administrative services to the employer for both self-funded and fully-insured health plans.

COBRA Administration from 3PA  includes:

  • Notifying new participants of their COBRA rights and responsibilities
  • Providing plan participants with enrollment packets when a qualifying event occurs. 
  • The enrollment packet includes:
           -Informational cover letter
           -Premium calculation worksheet
           -Individual right to election for all family members covered
           -Waiver of coverage letter to decline COBRA
    HIPAA certificate of creditable coverage
  • Tracking the enrollment period and first payment period
  • Sending monthly premium notices
  • Collecting premiums and assuring timely receipt
  • Forwarding premium payments to the plan sponsor with monthly reports
  • Verifying ongoing eligibility
  • Notification to participants when COBRA is nearing termination
  • Notifying participants when COBRA expires and providing a certificate of coverage
  • Sending letters to address Medicare eligibility, NSF checks, new rate notification, etc.
  • Maintaining all appropriate documentation of critical transactions           

The plan sponsor provides information to 3PA when:

  • New enrollees come on the plan
  • When a qualifying event occurs
  • When termination was involuntary
  • When notified of a qualifying event for a dependent
  • Demographic changes

Notification Forms are provided to the plan sponsor that includes all situations requiring notice to 3PAdministrators and Web Access for notification is also available.

 Notice may be given via mail, fax or email.

 COBRA Regulation including the new regulations enacted through the American Recovery and Reinvestment Act of 2009 are cumbersome and time consuming. Did you know the State of Wisconsin is in the process of enacting legislation that will mirror the provisions in the Federal ARRA (American Recovery and Reinvestment Act of 2009)?

Let us do the work for you and assure compliance. Contact us today.

For a printable version of this information, click here.